How to become a Microsoft Teams super user
How to become a Microsoft Teams Super User
Want to learn how to get the most out of Teams from the folks behind the product? We asked the
Teams team to share their favourite Teams tips and tricks.
• Increase your focus time
• Collaborate better with others
• Stay organized
• Have fun in Teams.
Increase Your Focus Time Filter Activity by @mentions:
How this helps:
Your activity feed keeps you up to date on the latest conversations and updates. Filtering by @mentions
lets, you separate your To-Dos from the FYIs and focus on the critical discussions.
How to do this:
Click on Activity, then click the filter button and choose @mentions.
Bookmark a message or content
How this helps:
Bookmarklets, you save a message or attachment for later reading or helps you find frequently used
information.
How to do this:
In a chat, click the bookmark icon. Find your bookmarked conversations; type “/saved” in the search bar
to locate all your saved messages.
Marking messages unread:
How this helps:
See something but can’t act on it right away? Marking a message as unread will help you remember to go back to it later and take action.
How to do this:
In your message, click on the ellipses, then in the pop-up window, click “Mark as unread.” Next, check
unread messages in the activity feed or type “/unread” into the search box.
/Dnd (do not disturb)
How this helps:
Stop the noise and stay focused by setting your status to “Do not disturb.” Prevent pop-ups and other
distractions so you can get work done. How to do this: Type in “/dnd” (do not disturb) in the search box. To switch off /dnd, type in the command “/available.”
/Commands
How this helps:
Increase your app navigation speed and get through Teams more efficiently with shortcuts. How to do this: If you type in “/” into the search box, all our shortcuts & commands will show up!
Collaborate Better with Others
@Mentioning someone in the search bar and typing the message directly in the search bar
How this helps:
Stay on task and send a quick message without leaving your current window or project.
How to do this:
@Mention a co-worker in the search bar, click enter, then type and send your message.
Quick Video sync or call functionality in Chat
How this helps:
Have that quick video chat or call to sync and get the information faster easily. Often, it’s quicker to speak directly with someone.
How to do this:
Open the chat with the person you’d like to video or call, then click on the video or call icons in the top
right-hand corner.
Liking a chat
How this helps:
Acknowledge that you’ve read a message or agree without having to type a reply.
How to do this:
Hover over a message and click on the thumb’s up icon.
In-Line Chat Translation
How this helps:
Jump any language barrier and work with people from around the world.
How to do this:
In a message, click on the ellipses, then
Stay Organized
Dragging and dropping your teams to order them the way you want
How this helps:
Our projects and priorities change. Moving your team order gives you the flexibility to put your
preferences at the top and move them when you need to.
How to do this:
Click and drag the team you’d like to move. Once the screen turns grey, move the team up or down
depending on the order, you’d like.
Favorite a team or channel
How this helps:
Some teams are more important than others. Favorite a team or channel to prioritize your work. This
helps divide relevant and irrelevant teams into “Favorite” and “More” and shows channels that are most
important to you.
How to do this:
Go to the team or channel, then click on the ellipses and select Favorite.
Following Channels
How this helps:
Get updates from projects and topics that are most relevant to you. Follow a channel and you’ll be
notified of any channel conversation updates in your Activity feed.
How to do this:
Click on the ellipses next to the Channel then click on “Follow this channel.
Managing a team
How this helps:
Teams are dynamic. New team members join while others leave. Manage who is on your team - add
owners, members, guests, and remove folks who are no longer relevant to the team. If you are a team
owner, you can also see all Channels and Apps in the team.
How to do this:
Click on the ellipses next to the team of your choice, select Manage team.
Using the /goto command to quickly jump to teams
How this helps:
Stop the searching and navigate directly to a team or channel
How to do this:
In the search bar, type “/goto”, then type the team and channel you’d like to go to. If you type in “/” into the search box, all of our shortcuts & commands will show up! Go explore!
Rich text editing
How this helps:
Never accidentally press “Send” again while creating a message masterpiece. Add a title, mark the
message as necessary, and add other rich text options, such as bullet points, highlighting Etc.
How to do this:
When you are going to “type a new message” in the chat box, click on the symbol below the bar on the
left-hand side.
Using the Organization tab in private chat to understand how people fit into the org
How this helps:
Get a bird's eye view of whom you work with. See the organizational hierarchy, like who's on their team,
who their manager is, and learn how they fit into the organization.
How to do this:
Open a chat with one teammate and click on “Organization”.
Have Fun in Teams!
GIFs
How this helps:
Lighten up and have some fun! Share feelings, moods, wins and lessons in a short expressive clip.
How to do this:
In the “Type a new message” box, click on the GIF symbol. Type in the GIF you’re going for, click on your
pick, and send!
Stickers
How this helps:
Get the real feels of the office by sending some cheer to a co-worker or personalizing a sticker to create a perfect message to a teammate.
How to do this:
Click on the fun little smiley face. Pick your sticker theme (anything with the pen allows you to write in
your content). Finish picking and creating and send.
